Bsc Hons. UKCP Reg. BACP Acc. EMDR
BUPA Aviva Pruhealth AXAPPP WPA Benenden Cygna
10 MillWood Close, Maresfield, Uckfield, EAST SUSSEX. TN22 3AT
You have received this document because we have already made contact and you are considering having online psychotherapy sessions with me.
This letter outlines the service I offer together with details of price, availability, cancellation policy, and confidentiality. You should treat this letter as the terms of our agreement.
These terms are applicable if you are located in the United Kingdom. If you are located elsewhere you should only accept this agreement if you are willing to be bound by the laws of the above jurisdiction.
If you agree to the terms outlined below, then please reply to the email containing this document with the subject heading marked ‘Agreed’. If you have questions or require clarification on any of the points in this document please contact me by email, telephone or text.
Please note that this document CANNOT be used as evidence that you are in therapy with me. If you require proof that you are in therapy with me please let me know.
Online therapy can be convenient. It obviates the need for travel, can enable flexible appointments at short notice, can be conducted from any location with suitable network coverage, and enables you to continue therapy even when you are unable to physically leave your home. However, before agreeing to proceed with online therapy you might consider the following:
If you are uncertain about how to answer any of the above questions please contact me with your concerns before booking an appointment.
The mode of therapy I practice may be classified as Integrative. My methods are primarily brief and solution focused, but attention is paid to conscious and unconscious processing, personality functioning, as well as relational and contextual factors connected to the issue you bring to therapy. (please see web site for more information about how I work)
Therapy sessions are client driven, I will work with the issues you bring to therapy, rather than tell you what you should be addressing. I work with the idea that you are willingly seeking therapy, you will be open and transparent during our work together, and you have a desired outcome in mind.
I am registered with the United Kingdom Council for Psychotherapy (UKCP) as a psychotherapist and supervisor and Accredited with British Association of Counsellors and Psychotherapists(BACP) and work to their code of ethics and professional practices.
Therapy sessions are offered via video and or telephone. They are 50 minutes in duration, and initially I expect to work with clients at least once per week but towards the end of therapy we can space the sessions as appropriate. Sessions are normally scheduled for the same day and time each week. However, for people who work shifts, or who are unable to work to a fixed schedule, I endeavour to meet their individual needs.
Appointments are available on week days and in exceptional circumstances at the weekend, by prior arrangement. Please be flexible when booking your session time.
You may book appointments by telephone, email or text message. When you request an appointment you should request an appointment giving a few dates and times when you are available. I will respond to your request by email giving you the date and start time, or offering you a list of alternative appointment dates or times.
If you prefer to have a set time and day for your appointments each week, this can be achieved by block booking your sessions. You may block book sessions at anytime.
In response to your request, I will send you an invoice enabling you to make a payment by bank transfer. If self funding please pay for the session on the day of the session and use the name the session is booked in as your reference.
I will also send you an appointment confirmation email and a link to join the session will be emailed on the day of the session.
To cancel a scheduled appointment without charge, the cancellation must be made by email, text or telephone at least 48 hours before the scheduled start time and as much notice as possible is appreciated. Cancellations made within 48 hours of an appointment will be charged at the agreed session price.
Appointments rescheduled at least 48 hours before the scheduled start time may be rescheduled to any date in the future without charge, if a free slot is available on the desired date.
You may reschedule an appointment within 48 hours of the appointment start time if a free slot is available during the same day or any day during the same week as the original appointment.
Please note that you cannot reschedule an appointment after it’s original start time has passed.
If you intend to interrupt therapy for two or more consecutive sessions please discuss this with me as soon as possible.
If I am unable to attend a scheduled session I will give you as much notice as possible by email, telephone or text. If I do not attend a session and you are unable to contact me by telephone, email, or text, please email email@example.com with your client reference in the Subject Line of the email and the date and time of your appointment. We will contact you within 72 hours of receipt of your email, and you will not be charged for the session.
You may end therapy at any time, but it is usual to discuss this with me at least one week before the final session.
Fees per session are shown below. If covered by an insurance policy your insurers will be invoiced directly.
Fees for supervision are discussed on an individual basis.
For online or telephone sessions, you will be sent an invoice by email once you book an appointment. Payments can be made by bank transfer and should be made to the account on the invoice. Bank transfer payments should be made on the day of the session. You may also block book sessions and pay for them by bank transfer.
Therapy sessions are conducted under strict rules of confidentiality. I will not disclose information that may identify you without your consent, unless legally bound to do so. For example if it is necessary to contact your doctor, or legal representative I will first seek your permission.
From time to time I may discuss your case with my supervisor during supervision. However, no information will be disclosed that will explicitly identify you.
For insurance purposes I am obliged to keep brief notes of our sessions. Any notes that I may make will be stored securely for up to five years and will not be made available to third parties unless mandated by law or at your request. After five years any notes will be destroyed. This is in accordance with General Data Protection Regulations (GDPR) applicable within the UK and European Union.
If you ask me to email your notes to your legal representative, the probation service, or a case worker, the contents of the email will be encrypted and password protected. Alternatively the notes will be sent by post.
You must also abide by the rules of confidentiality, and must not record or make available the contents of our online sessions without my written consent. This explicitly means that you MUST NOT record or live stream our video or audio sessions, post any part of our sessions on social media, or arrange for others to do the same without my written consent.
Your sessions are for you alone, therefore others including young children should not be present during your online or telephone therapy sessions.
Please be aware that I will never request your personal information or bank account details by email or text. I will never ask you to complete an online form without discussing it with you first. I will never ask another person to contact you on my behalf for the purpose of obtaining your personal information or requesting payment. I will only ever send you an invoice in response to a specific appointment request, and you should only ever make payment to the account on the invoice.
Before your first online session you will receive an appointment
confirmation email with the date and time of your appointment, and instructions on how to join the session.
You will need a Computer, Tablet, or Smartphone to join a video session. The Zoom application is used for video sessions. You DO NOT need a Zoom account to use the Zoom application, and before your first session you will be prompted to download the app once you click on the meeting invitation link.
For best results, I recommend that you sit in a reasonably well-lit location, and that you use headphones or earphones for best sound quality, and to reduce the risk of our conversation being overheard.
Please ensure that the battery on any portable devices (laptop, phone, headphones, earphones) you intend to use is fully charged before you join the session.
If you experience difficulty joining the session please contact me by email, telephone or text. The telephone numbers and email address are at the top of this document.
If your sound or video quality degrades, for example intermittent freezing, loss of sound, or total disconnection. This may be caused by power or device failure, excessive traffic on your local network (within your home) or the internet in your area. I recommend that you have an alternative means of contact to hand. For example a mobile phone or landline. Should our video connection become unstable please disconnect and contact me on the mobile or landline number above.
If for any reason you are dissatisfied with the service I provide, please advise me in writing at your earliest convenience. I will endeavour to address your complaint, but should my endeavours be deemed insufficient, you may make a formal complaint to the United Kingdom Council for Psychotherapy (UKCP).
I look forward to speaking with you soon.
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